Managing Change – Project Management Information System Implementation

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Change is the only constant. This decades-old saying fits well into the context of the construction industry. Owners have to deal with changing customer demands and market conditions. Handling the changes is pivotal – Owners have to weigh the pros and cons of changes, manage resources to apply meaningful changes while concurrently responding to the economic and time constraints. Adopting the changes while chasing deadlines, quality, and ROI makes their tasks more challenging.

PMIS as Saviour but Not Without Barriers

Construction Owners invest in PMIS technology to have control of the change management. This ensures a quick turn-around, compliance adherence, and customer satisfaction. However, despite the incredible capabilities locked inside PMIS, organizations adopting it fails 80% of the time due to the lack of skills. Here is a quick round-up of the challenges realtors or developers face in keeping pace with the changes.

Meet deadlines

No matter what triggered the change, how vast is the scope of the change, how challenging the change implementation is, and how much resources and budget it demands, skipping changes is not an option. However, you have to adopt changes in an agile manner. Time-to-market (TTM) is a crucial factor as it’s directly related to the cashflow, customer satisfaction and compliance adherence. Fulfill the promises you make to your customer and partners and build a healthy reputation in the industry.

Meet quality expectations

Diluting change management compromises the safety and durability of the building or any other construction works that you undertake. It’s a zero-compromise zone. It not only risks the lives and properties of the property owners but also your credibility in the sector, which hampers your future customer acquisition and business. Comprehensive risk assessment, deployment of the right resources and skills, enhanced accountability, and thorough monitoring of change management helps you meet the construction standards and raise the quality level.

Combating loss

Meeting deadlines and quality parameters demands pushing workforce efficiency going the extra miles. It also requires additional resources. Consistently increasing the project cost and decreasing the profitability, change management sometimes brings things to the tipping point. Construction owners not only need to check the increasing budget but also the growing risks to the lives of people chasing change management goals. According to the International Labour Organization, more than 7,600 people die from work-related accidents or diseases every single day. Improving employee safety, reducing workplace risks and creating better working conditions are factors they can’t afford to ignore.

Overcoming the Barriers

Lack of the right skills is at the bottom of all barriers. If you are the Planning, Design, and Construction department leader, you must invest in the technology and make sure your people know how to use and optimize it further. To help your business adopt it and your people adapt to the new capital improvement technology, the OnIndus team brings to you Change Management Training programs that guide your staff and you through the 7R’s of change management.

7R of Change Management

Whether you are investing in the Project Management tool for the first time or migrating from a traditional one, our change management training products can make a difference. It is not the system that produces ROI, rather it is the usage of the system by people that enables ROI – this is what we believe at OnIndus. Provide step-by-step training to your people to make use of the different modules of the PMIS. Explain to them that how people, change, and the 7R’s are interconnected, and how their frictionless relation is instrumental to the success of a project. Seek support from your technology partner to enable authentication-based access to the different modules or sections of the PMIS. It favors a better coordination, accountability and safety across all the operations. Users can track changes from their origin to disposal and everything in between. Users can assess the risk associated with the changes, estimate the resources required. Managers, consultations or business owners can ensure accountability of everyone in the change management process. Given below is the dashboard of OnIndus Harmony Training program. It helps owners to track the progress of the training program. They can see the date of class, time spent, number of participants, instructors, format, and score. Based on the insights, they can take actions to make the training classes more efficient and purposeful.
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Proper training leads to the successful adoption and use of change management feature of any PMIS. Being a project owner, you can know the probability, the severity, and the risks associated with a change or related activity. Insights and projections help you plan better uninterrupted and safe workflow practices. It contributes to smooth project delivery and meets sustainable development goals in the interest of the stakeholders and so the community, the ecosystem, and the planet we live on.

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