Introduction: The Tool Overload Problem
Lucernex. WorkDay. OnBase. PMIS. Spreadsheets.
Healthcare capital teams rely on dozens of systems to manage scope, budget, schedule, and compliance. The problem? Those tools rarely talk to each other
The result is a dangerous gap:
- Data is duplicated across systems, creating version-control nightmares
- Reporting takes days (or weeks) because teams have to reconcile conflicting numbers
- Leaders make decisions based on outdated snapshots instead of live data
This isn’t just inefficient — it’s expensive.
The Real Cost of Disconnected Systems
When systems aren’t integrated, projects suffer:
- Budget overruns go unnoticed until it’s too late to course-correct
- Change orders pile up without executive visibility
- Governance breaks down because approvals live in email inboxes
- Transition teams scramble because readiness data isn’t centralized
This fragmentation fuels the “spreadsheet culture” that healthcare capital teams are desperate to escape.
Integration = Confidence
The answer isn’t adding more tools — it’s connecting the ones you already have. When systems are integrated:
- Finance sees live budget vs. GMP variance
- PMs get automatic risk and change-order alerts
- Clinical teams get visibility into readiness milestones
- Executives get a single source of truth across every project
This shift turns reactive project management into predictive decision-making.
What a Connected Capital Program Looks Like
When your tech stack is integrated, you can:
- Pull data in real time from Lucernex, WorkDay, and OnBase
- Visualize risks and opportunities in dashboards designed for each role
- Automate reporting so your team isn’t spending weekends compiling slides
- Standardize workflows so handoffs happen seamlessly
Dashboards That Drive Decisions
Dashboards are the front door to a connected capital program. But not all dashboards are created equal. The best ones:
- Are role-based, showing PMs, CFOs, and AVPs the data that matters to them
- Display risk heatmaps, variance trends, and readiness scores at a glance
- Are live, eliminating the lag between data capture and decision-making
This is why CFOs love them — because they no longer have to wait for month-end reports just to understand portfolio health.
Case Example: From Chaos to Clarity
A regional medical center struggling with disconnected tools adopted an integrated dashboard solution. The impact:
- 90% reduction in manual finance reporting
- Faster decisions at every board meeting
- Unified governance across Facilities, IT, and Clinical teams
Integration didn’t just save time — it restored confidence across the organization.
5 Steps to Connect Your Capital Systems
You don’t need a rip-and-replace approach. Here’s a roadmap to integration:
- Map Your Data Sources: Document what’s stored in PMIS, finance, and facilities systems.
- Identify Redundancy: Look for duplicated data entry and manual reporting loops.
- Prioritize Integrations: Start with finance and PMIS — they drive the most impact.
- Build Dashboards: Create a pilot dashboard that aggregates live data for executives.
- Iterate & Scale: Add more integrations over time until you have a single source of truth.
The ROI of Integration
Integrated systems deliver measurable results:
- Reduced rework from conflicting data
- Fewer delays thanks to early risk detection
- Better compliance with audit-ready workflows
- Higher morale for PM teams freed from manual reporting
This isn’t just an IT project — it’s a strategic investment in capital program performance.
Conclusion: One Source of Truth, One Confident Team
Disconnected systems breed confusion, delay, and cost. Integrated systems create clarity, speed, and confidence.
When your tools talk to each other, your teams stop wasting time reconciling data and start focusing on what matters — delivering projects on time, on budget, and patient-ready.
Next Step:
Download our eBook “Healthcare Capital Dashboards That Drive Action” and see what a connected capital program looks like in practice.